Job Title:

Secretary

Job Summary:

The School Secretary position ensures the smooth and efficient operation of the office so that the office’s maximum positive impact on the education of students can be realized and provides assistance to administrators, school staff, students, and the community.

Qualifications:

High School Diploma or equivalent

Bilingual Preferred

Evaluation:

The performance of this job will be evaluated at least annually by the Principal or designee in accordance with the Board’s policy on the Evaluation of Personnel.

Reports to:

Building Principal 

Terms of Employment:

This is a full-time, 11-month position covered under the Collective Bargaining Agreement in the secretary/clerical category. Compensation is hourly, with pay and benefits determined by the Board of Education.

Compensation and Benefits: 

We offer a comprehensive benefits package designed to support our employees' personal and professional well-being. This includes accrued vacation days, 15 paid sick days, and 2 paid personal days annually. Employees benefit from tuition reimbursement and Board contributions to major medical, dental, and vision insurance. Additional perks include 100% Board-paid term life insurance and access to an Employee Assistance Plan. To promote continuous growth, we provide extensive professional development opportunities, ensuring a supportive and enriching environment for our team members.

FLSA:

Non-Exempt

Duties and Responsibilities:

1. Focuses on customer service, creating a positive climate of respect and trust. 
2. Works well within a learning community, including students, parents, teachers, administrators, and the community. 
3. Maintains confidentiality and integrity in handling information and documents. 
4. Demonstrates ethical behavior and confidentiality of information about students and staff in the school environment and community.
5. Performs office routines and practices associated with a busy, productive, and smoothly run office.
6. Performs any office duties, which may include:
   a. Answering telephone and directing callers to the appropriate person/department
   b. Handling inquiries from the general public, parents, teachers, and students
   c. Operating office machines
   d. Preparing, typing, and duplicating materials
   e. Assisting in the preparation of reports and written correspondence
   f. Organizing and maintaining appropriate files
   g. Sorting of mail, both incoming and outgoing
   h. Assisting in keeping school attendance reports and records
7. Participates successfully in professional learning opportunities available to increase skill and proficiency related to the assignment.
8. Creates and distributes daily reports, bulletins, parent newsletters, newspaper releases, and attendance information.
9. Assists in arrangements for meetings and conferences conducted.
10. Maintains weekly payroll records and submits reports accordingly. 
11. Assists in staffing and attendance procedures. 
12. Creates and processes purchase orders for the building.
13. Assumes other duties for which the individual qualifies as assigned by the administrator or designated representative.

Required Knowledge, Skills, and Abilities: 

• Must demonstrate a positive attitude toward work assignments
• Must maintain positive and respectful relationships with other employees and the general public 
• Must demonstrate a record of effectiveness in their work
• Must have excellent planning and organization skills
• Must have the ability to work collaboratively with others
• Must model a desire and willingness to learn continually
• Must be able to perform several tasks concurrently under varying deadlines
• Must be able to communicate clearly and concisely, both orally and in writing, including clear, polite telephone communication skills
• Must be able to work efficiently under minimum supervision

Physical Demands:

Frequent sitting and standing for extended periods. Occasional lifting or moving of items up to 50 pounds. The position requires bending, kneeling, and reaching overhead.

ADA Compliance:
The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

This job description is intended to describe the minimum qualifications, duties, and responsibilities of employees assigned to this position. It is not an exhaustive list of all duties and responsibilities. The District reserves the right to amend and change the position responsibilities to meet District needs as necessary.